General Questions
Who can benefit from VirgilHR?
- HR Teams: Streamline compliance processes and stay updated on evolving labor and employment laws with our automated solution.
- HR Consultants: Support and provide added value to clients with a reliable compliance tool.
- Legal Teams: Internal legal teams seeking an automated solution that can help keep them up-to-date with the ever-changing legal landscape and provide valuable resources to support HR teams.
- Partnerships: Collaborate with VirgilHR as a technology or service partner.
How does VirgilHR track employment laws?
VirgilHR uses advanced legislative tracking tools to monitor updates in employment and labor laws at the federal, state, county, and local levels. Our system ensures HR teams receive real-time notifications and guidance to remain compliant with any changes and leverages our in-house legal team to keep our product up-to-date daily.
How is VirgilHR different from other compliance solutions?
VirgilHR is built by HR professionals for HR professionals, combining an intuitive user interface with automated compliance tools. It delivers the right mix of information HR teams need, paired with safeguards to reduce compliance risks. Some unique features to our product include:
- Coverage of federal, state, and local employment and labor laws
- The ability to speak with legal experts
- Our chatbot, which doesn’t just allow you to search for relevant laws; we also provide real-time, automated legal guidance in the moment for specific employees based on their work jurisdiction
- Automated task creation to help you stay compliant as laws change
- The ability to upload your existing handbook; our system analyzes what laws are missing and provides recommended policy templates for you to incorporate into your handbook
- Real-time handbook policy updates based on legal changes
- Hundreds of policy templates (in English and Spanish), job descriptions, legal agreements, forms, notices and workplace posters, how-to guides, and checklists
- A multistate comparison tool, which provides side-by-side charting on a variety of legal topic areas at the federal, state, and local level
- And more!
Where can I find more information about VirgilHR?
Compliance Questions
Can VirgilHR help my HR team manage compliance across multiple states?
Yes!
VirgilHR provides federal and state-specific compliance guidance, including county and city requirements, for all 50 states and the District of Columbia.
What specific compliance topics does VirgilHR cover?
VirgilHR addresses a wide range of topics, including:
- Employee classification
- Wage and hour regulations
- Leave management
- Accommodations and terminations
- Onboarding requirements
- Pay changes, commissions, and more
Is VirgilHR’s compliance guidance based on legal expertise?
Yes.
VirgilHR’s compliance guidance is developed and continually updated by in-house employment and labor law attorneys to ensure it meets the highest standards of accuracy and reliability.
What features does VirgilHR offer to help track and manage compliance tasks?
VirgilHR provides robust tools to keep your HR department organized, including:
- A task management system for compliance responsibilities
- Real-time legal updates
- Automated chatbot assistance
- Policy-building features
Platform and Implementation
Is VirgilHR mobile-friendly?
Yes, VirgilHR is accessible via any web browser and optimized for seamless mobile use.
How easy is it to implement VirgilHR into my HR department’s workflow?
VirgilHR is designed for ease of use. The platform integrates smoothly with existing processes, allowing your team to get started quickly without disruption.
How does VirgilHR ensure the accuracy of information?
Our compliance guidance is backed by in-house attorneys and supported by real-time legislative tracking tools. Every update is researched and vetted by our attorneys for accuracy to ensure your business stays compliant.
What security measures does VirgilHR have in place?
VirgilHR employs industry-standard encryption and data security measures to ensure that your sensitive information is protected. For more details, contact our team.
What does the implementation process look like?
Implementing VirgilHR is very easy. You’ll receive training from our HR Solutions team and a virtual tutorial of the platform. Access to our web-based application allows for a simple integration into your HR team’s day-to-day without the need for technical support.
Handbook-Specific FAQs
Which states are available for the Handbook Builder?
The Handbook Builder supports all 50 states and the District of Columbia.
Can I include a company logo in the Handbook Builder?
Yes, you can upload your logo during the handbook creation process.
How many handbooks can I build?
You can create unlimited handbooks, whether federal, state-specific, or combined. (*Subject to partner portal adjustments for consultants). Note that local policies are included in our handbooks as well.
Can I import my existing company handbook to update it in the VirgilHR Handbook Builder?
Yes! Our product allows you to upload your existing handbook, analyzes what policies are missing based on your employees’ work jurisdictions, and provides recommended policy templates to stay compliant. The tool is as simple as dragging and dropping policy templates; you can then start editing your handbook within our builder and collaborate on the handbook with your HR team.
How often are updates made to my handbook(s)?
Updates are reflected on a daily basis as legal changes occur. Our system will prompt you anytime a policy needs to be updated and will provide the policy template to you.
How can I share my handbook with others?
To share with employees, export your handbook as a .docx file to share via email or your company intranet. Or, use our built-in e-signature feature to send it directly to employees for acknowledgment.
Am I able to collaborate on the handbook with other members of my HR team?
Yes, collaboration on policies and policy edits is very simple within our handbook builder.
Additional FAQs
How can I learn more about VirgilHR’s pricing?
Contact our HR Solutions team to discuss pricing options tailored to your business needs.
Does VirgilHR offer solutions for HR Consultants?
Yes, HR consultants can use VirgilHR to enhance service offerings. Reach out to learn more.
What partnership opportunities does VirgilHR offer?
We collaborate with industry professionals through partnerships, to include HR Consulting firms, HRISs, HR Tech providers, insurance brokers, law firms, and more. Contact our Alliances team to explore opportunities.
I’m considering VirgilHR for my business. How can I see it in action?
Schedule a tailored demo to learn how VirgilHR can support your business’s compliance needs. You can also find short demo videos of our product here.
What industries does VirgilHR serve?
VirgilHR is versatile and industry-agnostic. We serve all industries, including staffing, retail, healthcare, tech, manufacturing, and many more. Contact our team to see how we can support your specific needs.